Planning a Company Holiday Party in Steamboat: A 6-Week Checklist

Company holiday parties in Steamboat compete with ski season for every Friday and Saturday in December. Planning six weeks out keeps you from settling for whatever date is left. Here’s a simple checklist.

6 weeks out: date, budget and headcount

Pick two or three possible dates. Friday and Saturday nights in December go first.
Set a budget per person and a rough headcount.
Decide on the format: dinner and toasts, a full dance party, or something different like a silent disco.

5 weeks out: venue and entertainment

Book the venue: a restaurant’s private room, an event space, a lodge or a large rental home.
Book the DJ or entertainment at the same time. Holiday dates book quickly in Steamboat.
Ask what’s included: sound system, microphone for toasts, lighting and setup time.

4 weeks out: invitations

Send invitations with the date, time, location and dress code.
Ask about dietary needs and plus-ones.

3 weeks out: the run of show

Write a simple timeline: arrivals, dinner, toasts or awards, dancing, last call.
Share it with the venue and the DJ so the music fits each part of the night.
Send the DJ a do-not-play list and ask for clean edits if the crowd calls for it.

1 week out: confirm everything

Confirm the final headcount with the venue.
Confirm arrival and setup times with the DJ.
Plan rides home.

What a holiday party DJ costs

Will Peddie’s holiday packages start at $500 for up to 2 hours with professional sound and MC announcements for toasts, awards and gift exchanges. The $900 full-night package adds dance floor lighting, live requests and timeline coordination. See all the options on the Holiday Party & New Year’s Eve page, or check your date.